Title II

Side Letter of Agreement

Between the Rio Hondo College Faculty Association (RCHFA) and

Rio Hondo Community College District (District)

October 22, 2026

To comply with the requirements of Title II Web Content Accessibility Guidelines (WCAG)

2.1 Level AA, the District and RHCFA agree to the following:

1. Training: Full-time faculty and eligible part-time faculty (faculty who have taught a

minimum of six units over four primary terms between Fall 2025 through Spring

2027) shall receive a one-time $250 stipend to complete designated Title II training

by February 17, 2027.

2. Fully compliant courses: Full-time faculty shall receive a $500 stipend upon receipt

of at least an 85% accessibility score by UDOIT for their course. The stipend will be

for one course prep, with up to three course preps for a maximum of $1500 stipend

(a 4th course and $500 stipend may be granted by petition). Only one course counts

as a prep regardless of the number of sections taught (e.g. if you teach 3 sections of

psychology 101, your course prep counts as one, not three).

Faculty shall choose which courses they will align, with a priority for Fall 2027

scheduled online, hybrid, and web enhanced courses (in person class with an active

Canvas shell). Faculty may align spring or summer online, hybrid, or web enhanced

courses. A maximum total of three courses, and a fourth by petition regardless of

semester is eligible for the stipend. The expectation is for all courses to be aligned,

regardless of whether they receive a stipend. The deadline for the first course to be

aligned shall be April 26, 2027, the second a month later, and so on (May 26, 2027,

June 26, 2027, and for petitioned courses July 26, 2027).

For part-time faculty, a maximum of one $500 stipend shall be paid for one course

prep. Course selection should be in alignment with the established prioritization.

The expectation is for all courses to be aligned, regardless of whether they receive a

stipend. The deadline to align the course shall be July 26, 2027.

3. FLEX credit option: In lieu of the $250 training stipend and the $500 stipend for the

first course, full-time faculty may choose to receive 20 hours of flex credit upon

completion of training and alignment of one course. The faculty would still be

eligible to receive remaining $500 stipends for their second and third course.

The stipends are a one-time incentive. Compliance with Title II regulations would be

considered part of a faculty member’s professional responsibility beginning with all

courses being compliant by Fall 2027.

Addendum to Title II Side Letter of Agreement

Course Preparation (preps) Criteria

Course preps are defined as unique individual courses (e.g. ENGL C1000, PSYC C1000,

etc.).

• Up to three unique course preps may be funded with a fourth by petition as

specified in section two, paragraph one of the Side Letter of Agreement.

o For example: A full-time faculty member may be funded for ENGL C1000 and

ENGL 1001 but not multiple sections of the same course.

Eligibility for Part-Time Faculty

Eligible part-time faculty will be defined as:

• Part-time faculty who have taught a minimum of six units over four primary terms

(Fall or Spring).

Timeframe: Fall 2025 through Spring 2027. Spring 2027 units count as one of the 4 primary

terms, if class is not cancelled.

Deadlines

• Faculty must submit the course(s) they intend to prepare for Title II by March 5,

2027.

• All Courses proposed for stipends must have an 85% UDOIT Score by

o First Course: April 26, 2027

o Second Course: May 26, 2027

o Third Course: June 26, 2027

o Part-Time Faculty/Petitioned Course Deadline: July 26, 2027

• Faculty who do not align a course by the due date will not be eligible for a stipend

for that course.

Priority for Course Alignment and Receipt of Stipend

To be eligible for course alignment stipends, courses need to meet any of the following

criteria:

• Regularly scheduled courses.

• Courses required for degree/certificate completion.

Priority of courses should be made in the following order:1. 2. 3. Fully online (asynchronous or synchronous) course preps will be prioritized first,

before other modalities.

Hybrid course preps will be prioritized second, after fully online (asynchronous or

synchronous).

Web enhanced course (in person class with an active Canvas shell) preps will be

prioritized third or last, and only if the canvas shell has been published in prior

semesters.

Stipend to be paid to full-time faculty when course is completed and only if completed by

the deadline dates set forth in the side letter of agreement as referenced in paragraph two

of section two. Stipend to be paid to part-time faculty when course is completed and only if

completed by the deadline date set forth in the side letter of agreement as referenced in

paragraph three of section two.

Note: Each course(s) UDOIT Score must meet the agreed upon threshold by the due date.

Reports will be generated at 9 am the following day.

Process

Faculty will need to fill out the “Title II Course Preparation Form” to indicate the three

course preps they intend to complete and use the same form to petition for a fourth course.

• Title II Course Preparation Form

Petitions for the fourth course preparation will be reviewed by the Division Dean. Deans will

make a recommendation based on the criteria outlined. The fourth course requests are

available until all funds are exhausted.

From Dr. Airek Mathews email dated November 10, 2026

Training

Fall 2026 (Online Self-Paced Training)

• For the remainder of Fall 2026, pre-recorded training and Canvas materials will be released according to the schedule below:

1.  Overview of Title II and RHC Resources: November 13, 2026

2.  Word and PowerPoint: November 13, 2026

3.  PDF and Excel Spreadsheets: November 20, 2026

4.  Canvas and Media Captioning: November 30, 2026

• The Canvas shell will include recorded training, step-by-step guides, accessible drop-in templates, per-topic quick-reference checklists, captioning and remediation resources, curated refresher links, and "Check Your Knowledge" quiz assessments.
• Note: Watching all pre-recorded trainings in their entirety will satisfy the training requirement.

WCAG 2.1 Accessibility Training Registration Link (Title II)(Opens Friday November 13, 2026, at 8:00 am)

Spring 2027 (HyFlex Training - TBD)

• During Spring 2027 we will offer additional training opportunities in a HyFlex modality (in-person/online). 
• Training Dates, Times, and location will be announced via a separate email. 

Services and Tools

The tools and services outlined below are available to assist you with making more challenging content accessible. The items marked "Temporary Service" will end July 26, 2027.

• Document -To- Document Services (Word, PDF, PowerPoint, Excel)
  • The following resources are available to assist you with making documents more accessible. 
    • (Self-Service) SensusAccess
      • Submit your documents to the Sensus automated document conversion service. An updated, more accessible document will be sent to your email.
      • Types of Documents to Submit: scanned documents, image-only PDF files, JPG pictures, Microsoft PowerPoint presentations, and LaTeX projects.
      • Conversion time varies from minutes to hours depending on the complexity of the document.
        • Documents may need additional edits by you to address accessibility.
        • Documents should have all protections removed before using the service (e.g. passwords or other locks)
      • File Size Limit: 64 MB (You may need to split up files)
      • SensusAccess Document Submission Link
    • (Challenging Documents/Bulk Request) Remediation Service (Temporary Service)
      • You can request remediation services for more complex documents or bulk request.
      • Types of Documents to Submit: Excel Files, single document with more than 10 pages, contains non-typical text formatting, larger size files, or documents SensusAccess cannot convert.
      • Bulk requests are for those who have more than 10 documents in a single request.
      • Rio Hondo College Distance Education | Document Remediation Request Form
• Media captioning services (Audio [MP3] and Video [MP4])
  • The following resources are available to assist you with making media files more accessible. 
    • (Self-Service) Canvas Studio
      • You can request captions for audio/video files through Canvas Studio. These are automated captions with an ~85% accuracy rate.
      • You should review and edit captions after using the service.
      • Use this option for low volume request. 
      • Canvas Studio Guide/Training
        • Recorded Training for Canvas Studio | DE Professional Development Shell (Fall 2024 Module) - Shell Registration Link
        • Canvas Guides | Request Studio Automated Captions and Using the Caption Editor
    • (Bulk Request) Captioning Service (Temporary Service)
      • Types of files to Submit: For request that contain more than 10 media files or longer form media exceeding 20 min, and YouTube Videos.
        • Note: Only request for YouTube videos with "Auto-Generated" captions will be accepted.
        • You should check copyright permissions before requesting captioning services as the vendor may refuse to caption some materials depending on permission details. 
      • Rio Hondo College Distance Education | Caption Request Form
• AI-supported course remediation options
  • The following are AI support options available for your consideration.
    • Office of Distance Education AI Tools
      • Patrick: assists you with developing a homepage or content page for your course. Patrick will provide you with the HTML code needed to copy and paste into a Canvas page using the Rich Content Editor HTML View.
      • Gary: assists you by generating alt-text for images. Gary can provide short form alt-text that can be used in the Canvas tool or longer image descriptions for more complex images.
      • Recorded Training for AI Tools | DE Professional Development Shell (Fall 2026 Module) - Shell Registration Link
    • Claude Course Remediation Prompt (Temporary Service)
      • Claude has the ability to edit Canvas export package files (file type: imscc).
        • Canvas Course Export Guide (Note: Course export packages do not include student submissions or information. Course content only)
      • Download: ​​​​​​​​Claude Course Remediation Prompt​​​​​​​​
      • A limited number of Claude accounts will be available for this option, only during scheduled Accessibility Clinics.
      • You can use a free account as well.
        • NOTE: Make sure you attach both the prompt and imscc file. 
        • You should follow the Canvas Course Import Guide to re-upload your course back to Canvas. 
        • If you use a free account keep in mind not to upload any data or information you are not comfortable sharing with an AI system. 
      • You will still need to check your course to ensure appropriate updates have been made (use UDOIT to scan your course after uploading back to Canvas). 
• Document -To- Canvas Pages
  • The following tools can assist you with converting documents to more accessible Canvas pages.
    • UDOIT Alternative Formats
      • UDOIT has the ability to convert documents to Canvas pages.
      • This service is ideal for primarily text-based documents (e.g. Word Documents, PDFs, text files)
    • Office of Distance Education AI Tools: Patrick
      • In addition to the above functions, Patrick can also convert documents to accessible Canvas pages.
      • Accepted formats include: Word Documents, PDF's, PowerPoint Presentations, and Text files. (Images can be in a file but will not be altered or copied over.) 

LTI and Publisher Materials

Faculty using publisher materials should reach out to their customer service managers/representatives to request access to accessible course materials.

·  Our vendors may not be able to remediate copyright/protected content. 

·  Most vendors have been working to comply with the Title II mandate. 

·  If you need assistance working with a publisher, please contact Dr. Airek Mathews (amathews@riohondo.edu). 

Accessibility Clinics

Accessibility Clinics will be available to support you with ensuring content in Canvas is accessible. Services include:

• Assistance with running accessibility scanners in Canvas and understanding results.
  • UDOIT
  • Pope Tech Scanner
  • Canvas Course Accessibility Checker
• Assistance with submitting request for document or media services.
• Access to Claude accounts for whole course remediation. (Please note: only a limited number of accounts are available.)
• Canvas tool accessibility feature questions (e.g. Canvas Studio or Canvas Pages).
• Note: Accessibility Clinics do not count toward the training requirement, they are only a support service.  
• Dates and Times:
  • November 13 | 8:00 am - 11:00 am | Location: B-114 (Dr. Airek Mathews)
  • November 16 | 1:00 pm - 4:00 pm | Location: B-114 (Zulma Calderon)
  • November 17 | 8:00 am - 11:00 am | Location: B-114 (Gabriela Olmos)
  • November 20 | 12:30 pm - 3:30 pm | Location: B-114 (Gabriela Olmos)
  • November 30 | 8:00 am - 11:00 am | Location: B-114 (Zulma Calderon)
  • December 1 | 12:30 pm - 3:30 pm | Location: B-114 (Dr. Airek Mathews)
  • December 7 | 8:00 am - 11:00 am | Location: B-114 (Zulma Calderon)
  • December 8 | 1:00 pm - 4:00 pm | Location: B-114 (Gabriela Olmos)

UDOIT and Scoring

Canvas course shells must achieve an 85% UDOIT score to be considered in compliance and eligible for stipend payments (more details in the "Compensation Instructions" section below). 

• Recommended Workflow

1.  Use TidyUp to remove any content you are not using in your course.

2.  Scan or rescan your course with UDOIT for accurate scoring (to account for any removed items).

3.  Address the remaining issues identified in UDOIT until your course meets the 85% threshold.

• Training Resources
  • Recorded Training for UDOIT and TidyUp | DE Professional Development Shell (Fall 2026 Module) - Shell Registration Link
• Other Accessibility Scanners Available
  • Canvas Course Accessibility Checker | Canvas Accessibility Checker Guide
  • Pope Tech Accessibility Checker | DE Professional Development Shell (Fall 2025 Module) - Shell Registration Link

Compensation Instructions

To receive a stipend, you must:

Submit the course(s) you plan to prepare: Title II Course Preparation Form

·  The order of your courses matters; please check the due dates!

·  All faculty must submit the course(s) they intend to prepare for Title II by March 5, 2027.

o  Full-Time Faculty | Up to three course preps and a fourth is available by petition. Petitions are reviewed and approved by the area dean. 

o  Part-Time Faculty | A maximum of one $500 stipend shall be paid for one course prep.

All Courses proposed for stipends must have an 85% UDOIT Score by the due dates below:

·  First Course: April 26, 2027

·  Second Course: May 26, 2027

·  Third Course: June 26, 2027

·  Part-Time Faculty/Fourth Course Deadline: July 26, 2027

Compliance reports will be generated at 9 am on the day after each due date. You should be sure to follow the order of courses you identified on the Title II Course Preparation Form.

General Canvas/Instructional Design Support

The Office of Distance Education has an instructional design team available to assist you with a variety of needs:

·  Brainstorming instructional ideas.

·  Training on Canvas Tools

·  Accessibility Guidance

·  Assistance with course/tool testing.

·  and more!

To schedule an appointment, please use our Office of Distance Education Bookings Page. For general Canvas support, contact desupport@riohondo.edu.